Can The Traditional Fax Machine Survive Online Faxing?

In our fast moving world, new technologies replace old ones everyday. So it's not really strange to question the whole notion of the conventional fax machine being replaced by a more modern service or method. Are the days of the old fax machine numbered and can it possibly be replaced by online faxing?

The answer to that question is not an outright yes. Well, maybe if you look further enough into the future, but the traditional fax still have it die-hard users and one won't be seeing these machines disappear any time soon.

Probably the best comparison can be made with cell phones or mobile technology, while cell phones have virtually taken over how we communicate, there is still a place for landlines or fixed phones. Along the same reasoning, one can't really see these land phones disappearing from the scene in the near future, no matter how popular cell phones become. Likewise, one doesn't really see "snail mail" disappearing just because we now have email.

Actually, these are very good comparisons because online or Internet faxing is a mobile version of traditional faxing. With online fax, one is using their web connection and their email account to send and receive all their faxes. You just have to sign up to an online provider who will handle all your communications in return for a small monthly charge - around $8 to $10. And because these services are web based - you can send/receive your faxes anywhere, anytime.

Just as we have seen that cell phones and email can be very convenient to use, regardless of where we are, online faxing is just as convenient and portable. It's this "flexibility of use" and "location independence" which have made this new way of faxing very popular with both individuals and companies.

However, online or email fax, does have some other strong benefits which contribute to this growing popularity. Besides the cheaper rates and expenses, this new technology is completely scalable and can be quickly adjusted to meet your growing business needs. It is also more secure and private, since your messages can be encrypted. Plus, everything is digital and tied directly into your computers, so your files can be easily stored and retrieved at any time, with a few clicks of the mouse.

In addition, just as email and mobile phones, have sped up our rate of doing business and communicating, online fax is doing the same thing for our faxes. It has made these business transactions faster since you are no longer tied down to the office setting or even office hours for that matter. Obviously, anyone using this new technology will have a competitive advantage over some one still using the traditional method.

One final word, just as we have seen individuals and companies still using land phones and postal mail, for the most part these parties have also embraced cell phones and email. In other words, other than expense, there is no reason why anyone can't use both methods to send and receive their faxes. Keep the best of both worlds and still retain any competitive edge these new technologies bring into play. There's no reason why your company can't do the same, but as in all business decisions - it's your call?

How To Use Google Gmail to Fax

Finding a way to fax from Google is possible and in this article you will learn how to fax by email without any complicated set ups or expensive prices.

If you're in a hurry then scroll down to the bottom of this article to find a link to a site that features the top rated services that allow you to fax by email for free. Keep on reading to learn more about how this solution works.

When searching for any service, it's important to look for a secure yet affordable option. With online faxing you have a reliable solution that is easy to use and most importantly for the right price.

These services can also be easily be integrated to work with your web mail such as Gmail, Hotmail, Yahoo or even Outlook. You don't need extra hardware or software and there are no complicated set ups. Basically you can fax from anywhere you have access to internet by accessing your online fax dashboard or via email and cell phone.

By simply signing up with a top rated online fax provider you can start faxing online several ways. You will have a login page where you can access your internet fax account as well as send and receive faxes. From here you can add the email or emails that you would like incoming faxes forwarded to.

To send an email you simply create a new email and attach documents that you would like to send and instead of entering an email you place the fax number you are sending the fax to followed by the fax server of the provider you signed up with, of course this information is provided to you as soon as you sign up.

There are no learning curves or training to worry about. There are many benefits you will enjoy by using online fax such as getting a free fax number! You can also keep you current fax number if needed.

If you are currently using a fax machine then switching to internet faxing will save you even more money in many ways besides the low cost of online fax services. Fax machine where reportedly the office machine that consumed the most energy! You can miss important faxes if you unplugg a fax machine which means it consumes energy all day. On the other hand by using the internet to fax you no longer have to leave any appliance plugged in because your faxes can be sent or received at any time on any day of the year.

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Cloud Fax Services Let You Fax Cloud-Based Documents

In this day and age we live in, we are constantly shifting the way we communicate with each other, be it for business or for individual purposes. Technologies seem to advance in very big steps, and faxing is certainly not an exception. Some decades ago the only way to fax was by using a legacy fax machine, but now things are much more different since we can take care of our faxes digitally, without wasting paper and ink.

Email fax services have been a great help to send and receive faxes over the Internet, first by allowing us to fax using nothing but our emails as attachments, and now they are providing us a way to fax cloud-based documents.

Cloud fax services are now available to millions of users worldwide. Services such as RingCentral Fax and FaxLogic have started offering this alternative, responding to the big number of users who work with cloud based documents in platforms such as Google Docs, Box and Dropbox. At the same time, many businesses have started using them as a way to better manage company faxes with guaranteed security.

Cloud fax services are 100% compatible with traditional fax machines. As a customer, you receive your own virtual fax number that will connect you with other users using any type of faxing technology. People sending you faxes will not notice a difference and won't even know that you are using a digital alternative. The virtual number will be in charge of redirecting all incoming documents to your email inbox.

Using a cloud based solution has a lot of benefits. Let's take a look at some of them:

• The ability to schedule faxes to be delivered when you want it.


• Send a single document to multiple recipients at the same time without spending extra time in your computer.


• Compatibility with smartphones. Simply download a compatible fax app for your smartphone and receive faxes virtually anywhere. Keep in mind that availability of mobile apps will depend on each fax service company.


• Integration of fax services with Google Docs, Box and DropBox.


• Managed security. Digital faxing needs extra security, so it is better to leave those matters in the hand of an experienced faxing company and just concentrate on increasing speed of communications.

These are just some of the advantages of using a cloud based fax service for your business. In addition, if you are planning to use this on a big company, you will save hours of IT's time and let the team concentrate in the core problems of your company.

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How Small Business Fax Machines Works

A fax machine can be considered as a mix of a telephone and a mailing system. You can use the phone line attached to it in communicating with partners, clients and suppliers. The actual fax, on the other hand, is used in sending and receiving paper-based documents and other printed items like photographs. It has a feed that scans the document, encrypts it for sending and releases via printout the copy to your recipient.

But while the fax machine seems to be just a simple type of office equipment, it can also attract as much as your regular phone and email does. Indeed, what looks like a machine that require manipulation from you before receiving a document can play host to fraudulent transactions.

Here is how it works. Your office fax machine is programmed to automatically receive documents from external senders. At any given time, you can receive a document that resembles a poster or flyer indicating something of interest. It can be an invitation for you to join competitions and get a big chance of winning. Also, it can offer you several great-looking deals like in restaurants and spas. Or, it can be a document that looks like a legitimate notification from your regular suppliers.

There is nothing suspicious at all about these documents except of one grave catch: you are required to fax back to the sender your reply. For example, if you are interested to avail of the service or product, then you would reply with your order. But you would be asked to fax back to premium rate number that usually has a series of numbers that start with 1-9-0.

The rip-off happens when the premium rate number to which you would fax back would charge you with a larger cost, sometimes even double the usual rate of your other faxes. This may not sound alarming except that the charge is at a per minute basis. Unfortunately, your fax takes more than a couple of minutes to be sent. Before you know it, you are facing a billing that is way larger than what could have been had you not replied to that fax.

Possibly every small business enterprise make use of the fax machine as one of their means of communication. In fact, even if you are running a small business in the comfort of your home you can always benefit from having a handy fax machine. But always be vigilant in determining which faxes are important and which are not to avoid being victimized by.