Cloud Fax Services Let You Fax Cloud-Based Documents

In this day and age we live in, we are constantly shifting the way we communicate with each other, be it for business or for individual purposes. Technologies seem to advance in very big steps, and faxing is certainly not an exception. Some decades ago the only way to fax was by using a legacy fax machine, but now things are much more different since we can take care of our faxes digitally, without wasting paper and ink.

Email fax services have been a great help to send and receive faxes over the Internet, first by allowing us to fax using nothing but our emails as attachments, and now they are providing us a way to fax cloud-based documents.

Cloud fax services are now available to millions of users worldwide. Services such as RingCentral Fax and FaxLogic have started offering this alternative, responding to the big number of users who work with cloud based documents in platforms such as Google Docs, Box and Dropbox. At the same time, many businesses have started using them as a way to better manage company faxes with guaranteed security.

Cloud fax services are 100% compatible with traditional fax machines. As a customer, you receive your own virtual fax number that will connect you with other users using any type of faxing technology. People sending you faxes will not notice a difference and won't even know that you are using a digital alternative. The virtual number will be in charge of redirecting all incoming documents to your email inbox.

Using a cloud based solution has a lot of benefits. Let's take a look at some of them:

• The ability to schedule faxes to be delivered when you want it.


• Send a single document to multiple recipients at the same time without spending extra time in your computer.


• Compatibility with smartphones. Simply download a compatible fax app for your smartphone and receive faxes virtually anywhere. Keep in mind that availability of mobile apps will depend on each fax service company.


• Integration of fax services with Google Docs, Box and DropBox.


• Managed security. Digital faxing needs extra security, so it is better to leave those matters in the hand of an experienced faxing company and just concentrate on increasing speed of communications.

These are just some of the advantages of using a cloud based fax service for your business. In addition, if you are planning to use this on a big company, you will save hours of IT's time and let the team concentrate in the core problems of your company.

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How Small Business Fax Machines Works

A fax machine can be considered as a mix of a telephone and a mailing system. You can use the phone line attached to it in communicating with partners, clients and suppliers. The actual fax, on the other hand, is used in sending and receiving paper-based documents and other printed items like photographs. It has a feed that scans the document, encrypts it for sending and releases via printout the copy to your recipient.

But while the fax machine seems to be just a simple type of office equipment, it can also attract as much as your regular phone and email does. Indeed, what looks like a machine that require manipulation from you before receiving a document can play host to fraudulent transactions.

Here is how it works. Your office fax machine is programmed to automatically receive documents from external senders. At any given time, you can receive a document that resembles a poster or flyer indicating something of interest. It can be an invitation for you to join competitions and get a big chance of winning. Also, it can offer you several great-looking deals like in restaurants and spas. Or, it can be a document that looks like a legitimate notification from your regular suppliers.

There is nothing suspicious at all about these documents except of one grave catch: you are required to fax back to the sender your reply. For example, if you are interested to avail of the service or product, then you would reply with your order. But you would be asked to fax back to premium rate number that usually has a series of numbers that start with 1-9-0.

The rip-off happens when the premium rate number to which you would fax back would charge you with a larger cost, sometimes even double the usual rate of your other faxes. This may not sound alarming except that the charge is at a per minute basis. Unfortunately, your fax takes more than a couple of minutes to be sent. Before you know it, you are facing a billing that is way larger than what could have been had you not replied to that fax.

Possibly every small business enterprise make use of the fax machine as one of their means of communication. In fact, even if you are running a small business in the comfort of your home you can always benefit from having a handy fax machine. But always be vigilant in determining which faxes are important and which are not to avoid being victimized by.